HSI - Compliance Training Requirements for Employees & Student Employees

*Additional courses may be required based upon position. 

*Initial & Periodic= One-time initial training; Annual and Periodic (every two years retrain frequency involved).

New hires are required to complete all of the training courses listed above during their first 60 days of employment through HSI. The employee must develop a plan with their supervisor in order to complete the courses before the deadline.

Note: All new hires are sent to Compliance bi-weekly and assign staff or faculty in the appropriate courses in HSI. During New Hire Orientation, new hires are provided the information regarding compliance training courses. The new hire will also receive an email from HSI indicating they have required courses to complete. 

Additional required training may be needed to meet federal/state and/or license/permit requirements. The university is inspected/reviewed annually by given state/federal inspectors either in person or virtually.

Employees and student employees may be asked to complete other compliance training based on their job responsibilities or as directed by their supervisor. They include, but are not limited to:

• Campus Security Training (CSA)
• FERPA: Confidentiality of Records
• Protection of Minors on Campus

Note: Faculty and staff who do not complete the required training by the established deadline will be referred to management and Human Resources for appropriate disciplinary action.

Please contact the compliance@vaftizo.com if you have any questions regarding training. Compliance will direct you to other departments if needed. 

Compliance Training Requirements for Students (Undergraduate & Graduate)

The following compliance training courses are mandatory for every student (undergraduate & graduate) to complete:

• Title IX – Sexual Violence Prevention: To fulfill our mandated legal requirements for sexual harassment and sexual violence prevention education, every Florida Tech student is required to complete sexual violence prevention compliance training course through Vivid LMS/HSI.
  • Duration: Sexual Violence Prevention for Undergraduate Students (78 minutes)
  • Duration: Sexual Violence Prevention for Graduate Students (96 minutes)
  • Duration: Title IX Essentials for International Students (29 minutes)
  • Duration: Title IX Rights and Protections (Online Students only - 15 minutes)
• Alcohol and Other Drugs: Alcohol and Other Drugs is a reality-driven online course designed to educate students on the risk of the abuse of alcohol and other drugs, and to teach successful strategies for handling dangerous situations related to these substances. The course features four modules: Your GPA, Your Brain, Your Peers, and Your Life. Each section provides extensive, research-backed evidence of the detrimental effects alcohol and other drugs can have, and how social skills and interactions can help reduce harm associated with these substances.
  • Duration: 48 Minutes

The following additional training courses are mandatory for new students (undergraduate & graduate) to complete:

• Diversity Awareness:  This course provides students with an awareness of how a diverse student body, as well as diverse college faculty and staff members, strengthen a campus. It also provides tools to ensure that diversity is embraced on campus. 
  • Duration: 23 minutes
• Email and Messaging Safety: Email is the primary means of attack from cyber-perpetrators. This course provides an overview of cybercrime via email, and how to employ safe email and messaging practices to avoid and help prevent cyber threats, attempts at fraud and identity theft.
  • Duration: 14 minutes

This training promotes awareness and play an important role in Florida Tech’s sexual harassment and sexual violence prevention efforts. Remember, compliance is everyone's responsibility. Being accountable in your role as a student is a requirement which means your attention to complete these courses are very important and much appreciated. 

Compliance Training Requirements for Online Students

The following training course is required for full-seeking degree online students

• Title IX Rights and Protections

NOTE: Students may be asked to complete other compliance training based on their status with the University. They include, but are not limited to:

• Sexual Violence Prevention Essentials for Athletics (NCAA)
• Concussion Awareness
• Student Employees: Additional courses are required depending on your job role. 

Compliance Training Requirements for Non-Florida Tech Individuals

Individuals not affiliated with the University such as guests, volunteers, and contractors may be required to complete compliance training related to their role on campus. A Contract Contingent Worker Form (CCW) should be submitted to hr@vaftizo.com for processing. Once approved, the information is sent to the Office of Compliance and Risk. An assessment will be made based on the role by EH&S and Compliance and the individual will be enrolled in appropriate compliance courses in HSI as needed. They will receive an email from Vivid/HSI indicating the compliance courses they have been enrolled in. 

 NOTE: For any active Student, Student Worker, Staff, or Faculty volunteering for a role in and above their paid position, please proceed as follows:

1. Submit a Contract Contingent Worker Form (CCW) to hr@vaftizo.com. If the individual has an account in Workday, the form will not be processed but retained for Human Resources' files.

2. The Professor, Department Head, or Department Assistant must email the full name, EID (900#), and a job description to the Office of Environmental Health and Safety (EHS) -  (ehs@vaftizo.com).

3. EH&S will determine the applicable HSI Compliance Courses according to the job description. EH&S will email the information to the Office of Compliance and Risk Management for appropriate course enrollment.

4. The Contingent Worker will receive an email from HSI regarding the compliance courses they must complete. It is the responsibility of the worker to ensure they complete the required courses. 

Please contact the Office of Compliance and Risk (compliance@vaftizo.com) if you have any questions regarding compliance training.